This workshop is designed to give your
participants the basic tools you need to initiate and manage their meetings.
They will learn planning and leading techniques that will give them the
confidence to run a meeting that will engage the attendees and leave a
positive and lasting impression. Through this workshop your participants will
learn the needed skills in planning and implementing a successful
meeting.
The Meeting
Management workshop will explore how to reduce
waste and make meetings more efficient. This is a hands-on workshop and your
participation will help make it a valuable experience. Use this time to begin
the process of developing your skills along with other participants who share
the same desire to improve their meeting management
skills.
Meeting Management
Outline:
Module One: Getting Started
- Icebreaker
- Housekeeping Items
- The Parking Lot
- Workshop Objectives
Module Two: Planning and Preparing (I)
- Identifying the Participants
- Choosing the Time and Place
- Creating the Agenda
Module Three: Planning and Preparing (II)
- Gathering Materials
- Sending Invitations
- Making Logistical Arrangements
Module Four: Setting up the Meeting Space
- The Basic Essentials
- The Extra Touches
- Choosing a Physical Arrangement
Module Five: Electronic Options
- Overview of Choices Available
- Things to Consider
- Making a Final Decision
Module Six: Meeting Roles and Responsibilities
- The Chairperson
- The Minute Taker
- The Attendees
- Variations for Large and Small Meetings
|
Module Seven: Chairing a Meeting (I)
- Getting Off on the Right Foot
- The Role of the Agenda
- Using a Parking Lot
Module Eight: Chairing a Meeting (II)
- Keeping the Meeting on Track
- Dealing with Overtime
- Holding Participants Accountable
Module Nine: Dealing with Disruptions
- Running in and Out
- Cell Phone and PDA"s Ringing
- Off on a Tangent
- Personality Conflict
Module Ten: Taking Minutes
- What are Minutes?
- What do I Record?
- A Take-Home Template
Module Eleven: Making the Most of Your Meeting
- The 50 Minute Meeting
- Using Games
- Giving Prizes
- Stuffed Magic
Module Twelve: Wrapping Up
- Words from the Wise
- Review of Parking Lot
- Lessons Learned
- Completion of Action Plans and Evaluations
|
|
